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I must confess- my email writing skills are not the greatest. As I look to start my networking phase, need some help with email etiquette and content etc.
Specifically: 1. What should the subject read when reaching out to alums? "Ross admit meeting request" or something bland like that? 2. What should the content be- a) when reaching out to someone you have never met and b) when reaching out to someone you met at a recruiting info session. Also what should the subject be for these emails.
Any other tips from current students will be greatly appreciated. I know this sounds like a trivial topic to most people but there are folks like me who just cant write good emails
Unless you know the alumn or someone introduces you, type the e-mail as you would a formal business e-mail. Dear Sir, thank you for your time, Sincerely, full signature (organization, phone, even e-mail address repeated).
The title depends on what you are trying to do. Are you just writing to say Hi? That's probably a bad subject (and likely an unnecessary e-mail). Try to convey what you are trying to get from the e-mail. If you would like to (hopefully) have coffee or drinks then convey so. If you have questions explain so. If you are just introducing yourself, say so, although it is likely that the alumn (if interested) knows about you from the school.
I actually have the same doubts when I want to contact a student. What should I write in the subject? should I use a formal language or maybe (because he/she is a student) a more friendly one?
I try to use a mix of both, something like:
let me introduce myself, my name is blablabla and I'm considering to apply to the BS you are attendig at.
I have a few question I hope you can solve, but please, If you are out of time, do not hesitate tell me.
[put here a couple of easy questions to see how friendly he/she is]
Those are very important for me because [add a little explanation about who you are]
Thanks a lot
Also, I try to choose the people I contact to, i.e. look up in the data base of the BS and try to find someone from your city or country. The more you share something with the student, the more empathy he/she will feel
I never address emails to alumni with "Dear Sir". I think it's too formal and goes against the sense of community that we have across classes. Admittedly, I have never "cold-written" anyone that is 20 years out of school, but even when writing to people 10-15 years out in senior positions, I address them by their first name - skip the "hi" until you get to know them. So, don't use "Hi John," just start with "John,". If you are writing to someone who does not know you, start with a sentence introducing yourself; definitely mention that you are a current student, perspective student, alumni, whatever, and something about yourself. Then, get right to the point.
I've personally had a 100% response rate to my cold-emails (at least 30-40 sent last year during recruiting and this summer), and was told by many even before starting that it's rare for our alums not to respond. Admittedly, every school will not have the same sense of community, especially across the years, so you might want to make sure that your address and level of formality matches the overall nature of your school.
Re: Email etiquette
03 Aug 2008, 11:25